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ISD #2689 School Board
June 26, 2023
SUMMARY OF MINUTES OF THE REGULAR SCHOOL BOARD MEETING
OF INDEPENDENT SCHOOL DISTRICT #2689,
PIPESTONE COUNTY, PIPESTONE, MINNESOTA
A regular meeting of the School Board, ISD #2689, was held in the MS/HS Media Center on June 26, 2023 at 7:00 p.m. The following members were present: Katie Wiese, Chrissy DeBates, Daphne Likness, Mark Hiniker, Lance Oye, and Brad Carson. Also present – Ex-Officio Kevin Enerson, Jacque Kennedy, Melany Wellnitz, Deb Peschon, Kyle Kuphal, Nancy Stiles, Tyler Fruechte, Jen Zupp, Carrie Schrecengost, Steve Pumper, Klint Willert, Sharon Wolff, and Daren Sievers (Zoom). Chairman Carson called the meeting to order. Motion by Wiese, second by Oye, approved the agenda as presented. Motion carried unanimously. Public Forum – None. Presentation – The board had requested a follow up survey for staff and parents. Daren Sievers with School Perceptions presented the results of the survey via Zoom. Motion by DeBates, second by Likness, approved all items in the Consent Agenda. Motion carried unanimously. Items approved were minutes of the May 22, 2023 regular school board meeting; minutes of the May 22, 2023 and June 20, 2023 work session meetings; minutes of the June 5, 2023 special school board meeting; work agreements for Connor Holt and Adriana Gonzales Gonzales, summer custodians; Jessica Quissell, sped teacher; summer band – Colton Pottratz, Jamie Drey, Owen Minet, and Isaac Stiles, and 23-24 contract for Elementary Coordinator; resignations from Jamie Strasser, business teacher; Steve Rops sped teacher and coach; Crissa Fruechte, ag teacher; Meghan Erickson, middle school math teacher; and Lupita Arellano, student services assistant.
Financials – The budget year-to-date shows expenditures as of June 21, 2023 at $13,793,479.05 or 85%. This is non-action. The treasurer’s report for month ended May 31, 2023 has a cash balance of $10,107,111.10. Motion by Wiese, second by Oye, approved the treasurer’s report. Motion carried unanimously. Bills paid through June 20, 2023 totaled $650,379.11. Motion by Wiese, second by DeBates, approved payment of the regular monthly bills. Motion carried unanimously. High School Activity bills paid through June 20, 2023 totaled $12,470.32. Motion by DeBates, second by Wiese, approved payment of the high school activity bills. Motion carried unanimously.
Board and Administrative reports were presented. Discussion – first readings on the 23-24 preschool handbook, elementary, middle school, high school, and activity handbook. The readings were non-action. Bond project – Discussion was held on the proposed projects. Steve Pumper with PMA presented a facilities financial plan explaining the funding sources for the identified facility improvements. The board identified the FACS room upgrade, Industrial Technology relocation, greenhouse expansion, a turf field with track, curb, track repair, drainage, and utilities, and track upgrades including surface and relocation of long jump and high jump areas as the projects they would like to move forward with. Motion by Oye, second by Likness, to move forward with projects 3, 4, 5, and 6 (FACS room upgrade, Industrial Technology relocation, greenhouse expansion, a turf field with track, curb, track repair, drainage, and utilities, and track upgrades including surface and relocation of long jump and high jump areas) financing through the sale of $2,930,000 in school building bonds and to utilize capital facility bonds as an additional source to finance the identified projects. Roll call vote was taken with Likness, Carson, and Oye voting yes, and Wiese, Hiniker, and DeBates voting no. Motion failed 3-3. Additional discussion was held and concerns were identified by board members. After discussion and further clarification on the project financing, a motion by Oye, second by DeBates, to reconsider. Motion carried unanimously.
Member Katie Wiese introduced the following resolution and moved its adoption, which motion was seconded by Member Lance Oye:
RESOLUTION RELATING TO $2,930,000 GENERAL OBLIGATION SCHOOL BUILDING AND CAPITAL FACILITES BONDS, SERIES 2023A; STATING OFFICIAL INTENT TO PROCEED WITH, AUTHORIZING THE ISSUANCE AND AUTHORIZING THE SUPERINTENDENT OR BUSINESS MANAGER AND ANY BOARD OFFICER TO AWARD THE SALE THEREOF AND TO TAKE SUCH ACTION AND EXECUTE ALL DOCUMENTS NECESSARY TO ACCOMPLISH SAID AWARD AND SALE; AND ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE
Upon vote being taken thereon, the following voted in favor thereof: Likness, Wiese, Hiniker, Carson, DeBates, and Oye.
and the following voted against the same: None.
whereupon the resolution was declared duly passed 6-0 and adopted.
(Full Resolution available for public inspection in District Office or Pipestone Area Schools, or by email).
Board Action – Resolution Approving Gifts to the School – Christ the King Lutheran Church, $100 to the wellness room; Ken and Belva Senst, 2 trombones, 1 clarinet, and 1 mellophone to the band. Motion by DeBates, second by Oye, approved the gifts to the high school. Motion carried unanimously. Resolution Approving Gifts to High School Activities – First Bank & Trust, $300 to the French club. Motion by Wiese, second by Likness, approved the gift to high school activities. Motion carried unanimously. Motion by DeBates, second by Oye, to approve all Dell 3180 and 3189 Chromebooks and all Apple iPad Air and Air 2 model’s surplus items. Motion carried unanimously. Motion by DeBates, second by Wiese, approved to declare the following equipment items obsolete – 2 rolling condiment carts, rolling storage cart for cans, large commercial mixer, 1 double stacked commercial oven, 1 commercial walk in warmer, 1 exercise bike, and 4 teacher’s desks. Motion carried unanimously.
RESOLUTION ESTABLISHING DATES
FOR FILING AFFIDAVITS OF CANDIDACY
BE IT RESOLVED by the School Board of Independent School District No. 2689, State of Minnesota, as follows:
1. The period for filing affidavits of candidacy for the office of school board member of Independent School District No. 2689 shall begin on August 1, 2023 and shall close on August 15, 2023. An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 o’clock p.m. on August 15, 2023.
2. The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the official newspaper of the district, at least two (2) weeks prior to the first day to file affidavits of candidacy.
3. The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten (10) days prior to the first day to file affidavits of candidacy.
Motion by Oye, second by DeBates, approved the Resolution Establishing Dates of Filing Affidavits of Candidacy. Motion carried unanimously.
Resolution Calling Special Election to Fill School Board Vacancy – Motion by Oye, second by Hiniker, approved the Resolution Calling Special Election to Fill School Board Vacancy. Motion carried unanimously. (Full Resolution available for public inspection in District Office or Pipestone Area Schools, or by email). Motion by DeBates, second by Oye, approved Dr. Klint Willert as the Identified Official with Authority to authorize user access to MDE secure websites for Pipestone Area Schools. Motion carried unanimously. Motion by Wiese, second by Oye, approved the letter of resignation from Cory Strasser, MS/HS Principal. Motion carried unanimously. Motion by Wiese, second by Hiniker, approved the transportation contract with Ludolph Bus Inc. Motion carried unanimously. Commercial insurance renewal for 23-24 – The total premium package costs $145,496.00 and the Worker’s Compensation package costs $36,193 for a total of $182,109.00 without terrorism coverage. Motion by Oye, second by DeBates, approved the renewal for 23-24. Motion carried unanimously. Garbage and recycling proposals for 23-24 – A proposal of $1,150.00 per month, which includes Minnesota Solid Waste Management Tax was received from the City of Pipestone. This proposal does not include recyclable materials removal. A proposal of $1,125.00 plus tax totaling $1,234.68 per month was received from Van Dyke Sanitation. Motion by Wiese, second by Hiniker, to accept the proposal from the City of Pipestone. Motion carried unanimously. Motion by DeBates, second by Oye, approved membership to MSBA for 23-24. Motion carried unanimously. Motion by Likness, second by Oye, approved membership to MREA for 23-24. Motion carried unanimously. Motion by Wiese, second by Hiniker, approved the 2023-2024 Literacy Plan. Motion carried unanimously. Kennedy presented the budget for FY24. There is a projected deficit of $476,648.32 in the General Fund. There is $100,000 contingency in the General Fund. The FY24 Food Service Fund has a projected fund balance of $576,761.00. Community Education FY24 has an estimated fund balance of $261,486.00. The FY24 ECFE has a projected positive fund balance of $290,067.20 with Learning Readiness/Pre-School with a projected fund balance of $64,059.00. The FY24 Building Construction Fund has a projected fund balance of $1,226,760.00 and FY24 Debt Service Fund has revenue of $7,019.00 over expenditures. They FY24 High School Activities Fund has revenue of $139,350.00 and expenditures of $117,500.00. Motion by Wiese, second by Likness, approved the FY24 budget. Motion carried unanimously. Motion by Wiese, second by Hiniker, approved the 23-24 Food Service Management contract with Taher. Motion carried unanimously. Motion by Oye, second by Wiese, approved the Paulsen Field Lease Agreement with the City of Pipestone. Motion carried unanimously. Motion by Likness, second by DeBates, approved the Joint Powers Agreement with the City of Pipestone. Motion carried unanimously. Motion by Oye, second by Wiese, approved the Baseball/Soccer Field Lease with the City of Pipestone. Motion carried unanimously.
Adjourn – Motion by Wiese, second by Oye, to adjourn the meeting (9:11pm). Motion carried unanimously.
Approved and dated by the board July 24, 2023.
Deb Peschon, Recording Secretary
A full text of the minutes is available for public inspection in the District Office of Pipestone Area Schools or by mail.
A full copy of the resolutions approving gifts are available upon request.
